Working Together for the Team (Mutual Agreement and Review)
Some years ago the World Organisation of the Scout Movement (WOSM) developed
an approach to help National Scout Organisations to recruit, motivate and retain adult volunteers so that they are able to support their youth members as they participate in an active and effective youth programme.
This approach is called ‘Adults in Scouting’, and in February 2013 Scouting Ireland officially adopted this approach.
A core element of this approach is that we put in place a ‘Mutual Agreement’ with each adult volunteer and that we ‘Review’ this with them regularly, at least once every year. This cycle is referred to as ‘Mutual Agreement and Review’.
Adult volunteers in Scouting usually work in a team, and so most Mutual Agreements will be in a team context.
The Mutual Agreement will cover:
- The relevant job summary
- What goals the team will set itself in the period covered by the agreement
- What each individual agrees to contribute towards achieving the goals
- The way in which the team will work together
- What training and support each individual will need, as well as who will ensure they get it
- A date for the Review, usually one year after the date of the Mutual Agreement
Each Review may lead to:
- Renewal of commitment by the adult volunteer for a further period. In this case a
- fresh Mutual Agreement is set out for the current role.
- Reassignment to another role in Scouting Ireland. In this case a Mutual
- agreement for the new role is set out.
- Retirement, where the adult volunteer stops playing an active role in Scouting Ireland. Where this is the agreed option, the person conducting the Review should update the official records appropriately. They should also make appropriate arrangements to mark the completion of their period of service, some form of ‘Thank You’ or more formal recognition are usually in order.
You may find the Working Together for the Team (Mutual Agreement and Review) Booklet useful to help explain the process